Regular Council Meeting

That the agenda be approved as circulated.

That Council proceeds into a closed session at the hour of 2:00 PM to discuss the matter(s) under the following exemptions in the Municipal Act S. 239 (2) pertaining to: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; with respect to an Ontario Land Tribunal matter.

That the meeting be reconvened into open session at the hour of 3:00 PM.

That staff proceed as directed.

That Council hereby adopts the following meeting minutes as circulated; December 11th - Regular Council Meeting And the Confidential Minutes of the Closed Sessions held on November 27th and December 1st, 2025.

That the presentation by Credit Valley Conservation regarding the 2026 Draft Budget be received for information.

That the presentation by the Director of Infrastructure Services regarding the wastewater system project be received for information.

That Council receives report number PD2026-01 “Recommendation Report – Site Alteration Application SA02-23 – 9516 Side Road 27 (1772853 Ontario Inc.)” for information; And that the Town be authorized to negotiate and finalize the Site Alteration Agreement substantially in the form as attached as Appendix A, subject to such revisions as may be necessary to the satisfaction of the Director of Infrastructure Services & Town Engineer; And that the Mayor and Town Clerk are hereby authorized to execute the Site Alteration Agreement once in its final form; And that Council directs staff to initiate an amendment to Site Alteration By-law 16-30 exempting site alteration applications from the maximum terms for permits prescribed by Section 32 subject to having a longer term specified in an agreement in accordance with Section 21 of By-law 16-30.

That report number F2026-01 “2026 Fees and Charges Update” be received for information; And that By-law 26-01, to establish fees and charges for various services provided by The Corporation of the Town of Erin and to repeal By-law 24-36 and its amending By-laws, as listed on the January 22, 2026, agenda be approved.

That Council receives report number PD2026-02 “Short-Term Rental Accommodation Status Report” for information; And that staff be directed to proceed with Official Plan and Zoning By-law amendments to regulate short-term rentals, as outlined in the report.

That report number CS2026-01, “Town of Erin Tree Protection Policy” be received for information; And that Council endorses the proposed Tree Protection Policy, attached as Appendix A, as a guiding framework for the conservation, protection, and enhancement of tree canopy and natural heritage within the municipality; And that the Policy be applied to all Town-led projects and referenced in the review of development applications to support alignment with the Town’s environmental, community and planning objectives.

That report number “CS2026-02 2025 Parks and Recreation Master Plan Update – Community Engagement Summary and Next Steps for Community Centre Development” be

That Council receives the Activity List for information.

That the By-laws numbered 26-01 and 26-02 are hereby passed.