Regular Council Meeting

Be it resolved that the agenda be approved as amended to include a delegation by Crime Stoppers Guelph Wellington.

Be it resolved that Council hereby adopts the following meeting minutes as circulated; April 13th - Regular Council

Be it resolved that the delegation by Wesley Sanders with respect to Development Charges be received for information.

Be it resolved that the delegation by Sarah Bowers-Peter of Crime Stoppers Guelph Wellington be received for information.

Be it resolved that Council refer report number WW2023-01 “2022 Development Charge By-law” back to staff to provide additional information on the impact of front-ending agreements on the proposed development charge, whether the timeline for connecting to the wastewater system should impact development charges, and the potential implications of adjusting development charges; And that staff hold an education session for Council with respect to development charges.

Be it resolved that Council hereby receive report number W2023-03 “CTC Source Protection Plan Amendments” for information; And that the Council of the Town of Erin pass a resolution in support of the CTC Source Protection Plan amendments outlined in the CTC Source Protection Region’s correspondence of March 10, 2023.

Be it resolved that Council hereby receive report number R2023-08 “Western Star Tandem Plow Sander Purchase” for information; And that Council direct staff to accept the bid received from Viking Cives Ltd. for the purchase of a Western Star Tandem Plow Sander for a total contract value of $434,900.00 excluding H.S.T.

Be it resolved that Council hereby receive report number PD2023-11 “Updates to the Town of Erin’s Heritage Register” for information; And that Council remove the properties identified in Appendix A to this report from the Town of Erin’s Heritage Register; And that Council direct Staff to publish the revised Heritage Register on the Town’s Website before July 1, 2023 to meet legislative requirements.

Be it resolved that Council hereby receive report number PD2023-12 “Introduction of a Municipal Heritage By-law for the Town of Erin” for information; And that Council pass the proposed By-law within Appendix A to this report, to establish a heritage permit process and delegate Council’s power under the Ontario Heritage Act.

Be it resolved that Council hereby receive report number PD2023-13 “RECOMMENDATION REPORT Request to Authorize the Signing of an Agreement and Appoint Municipal Law Enforcement Officers to enforce the Keeping of Dogs By-law #15-57, as amended” for information; And that Council approve the proposed by-law as presented in Appendix A to this report to authorize the signing of an agreement for Canine Control Services with AgapiK9 Inc., as generally outlined within Appendix B to this report, and to appoint AgapiK9 Inc. as Municipal Law Enforcement Officers to enforce the Keeping of Dogs By-law #15-57, as amended.

Be it resolved that Council hereby receive report number PD2023-14 “Recommended Lands to be Declared Surplus” for information; And that Council pass the proposed by-law as presented in Appendix A to the Report, to authorize the stop up and closure of parts of the road allowance for Sideroad 10; And that Council authorize staff to request the landowner of Part Lot 11, Concession 7 W (ARN 2316 000 004 06250 0000) complete an Environmental Impact Assessment to determine if there is a building envelope outside of the natural heritage system; And that Council pass the proposed by-law as presented in Appendix B to the Report, to authorize the stop up and closure of a portion of the road allowance for Lorne Street; And that Council deem Block 34 on Plan 827 and Lot 58 on Plan 686 as surplus; And that notice for Block 34 on Plan 827 and Lot 58 on Plan 686 be given in accordance with By-law #22- 20 Real Property Disposal By-law; And that Council authorize Staff to proceed with the disposal of Town lands, for RDAL BTN Lots 10 and 11 Concession 6, RDAL BTN Lots 10 and 11 Concession 7, Lorne Street Plan 278 North of Daniel Street, Block 34 on Plan 827, and Lot 58 on Plan 686 in accordance with By-law #22-20 Real Property Disposal By-law by direct advertisement (signage on property and/or within the local newspaper) and/or direct negotiations with purchaser(s); And that Council authorize Staff to negotiate the terms and conditions of the proposed disposition in accordance with By-law #22-

Be it resolved that Council hereby receive report number FD2023-04 “Fire Protection Agreement with the Town of Halton Hills Fire Department” for information; And that Council hereby approve the proposed By- law as presented in Appendix A of this report.

Be it resolved that Council hereby receive the Erin Economic Development Committee minutes of February 14th, 2023.

Be it resolved that Council hereby receive the Town of Erin Heritage Committee minutes of March 6th, 2023.

Be it resolved that Council hereby receive the Environment & Sustainability Advisory Committee minutes of March 13th, 2023.

Be it resolved that “Contract 2023-02PR – RFQ Tractor 4000 Series MX 5400” approved by Council on March 23rd, 2023 be reconsidered by Council.

Be it resolved that Council hereby receive report number PR2023-03 “Contract 2023-02PR – RFQ Tractor 4000 Series MX 5400” for information; And that Council direct staff to accept the bid received from Premier Equipment Ltd. for A Tractor 4000 Series MX 5400 Tractor for a total contract value of $116,004.54 excluding H.S.T.; And that Council authorize staff to utilize $66,004.54 from the equipment reserve to complete the purchase.

Be it resolved that Council direct staff to award “Contract 2023-02PR – RFQ Tractor 4000 Series MX 5400” to Ed Stewart’s Garage & Equipment Ltd. for a total contract value of $116,004.54 excluding H.S.T.; And that Council authorize staff to utilize $66,004.54 from the equipment reserve to complete the purchase.

Whereas, Council has been put in the position of having to rescind three tender awards this year; Therefore, be it resolved that Council directs the Director of Infrastructure Services and any other appropriate staff to report back to Council outlining the bid processes used by the Town and the steps that will be taken to properly vet and analyze bids and awards so that errors are caught and dealt with prior to award recommendations coming to Council.

Be it resolved that the May 25th, 2023 Regular Meeting of Council be cancelled; And that Council set the following schedule for June, July and August:  June 8, 2023  July 13, 2023  August 17, 2023

Be it resolved that Council adjourns the meeting to proceed into a closed session at the hour of 5:17 PM to discuss the matter(s) under the following exemptions in the Municipal Act S. 239 (2) pertaining to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board.

Be it resolved that the meeting be reconvened at the hour of 5:33 PM.

Be it resolved that By-Law numbers 23-17 to 23-21 inclusive, are hereby passed. 23-17 Being a By-law to prescribe application requirements and delegate Council’s power under the Ontario Heritage Act 23-18 Being a By-law to authorize the signing of an agreement for Canine Control Services with AgapiK9 Inc. and to provide for the appointment of Municipal Law Enforcement Officers, for the enforcement of the Keeping of Dogs By-law #15- 57, as amended and to repeal By-law #17-07 23-19 Being a By-law to authorize the stop up and closure and conveyance of parts of the road allowances between Concessions 6 and 7 and between Lots 10 and 11 23-20 Being a By-law to authorize the stop up and closure of a portion of the Lorne Street road allowance on Plan 278, North of Daniel Street 23-21 Being a By-law to enter into a Fire Protection Services Agreement “for a specified area of the Town of Erin” with the Corporation of the Town of Halton Hills, and to repeal By-law #01-57

Be it resolved that the Council of the Corporation of the Town of Erin having given due consideration to the following By-law 23-22 as reproduced in this days Council agenda be passed and authorize the Mayor and Clerk to sign and seal same. 23-22 A By-law to confirm the proceedings of Council at its Regular Meeting held April 27, 2023

Be it resolved that the meeting be adjourned at the hour of 5:39 PM.