Regular Council Meeting

Be it resolved that the agenda be approved as circulated.

Be it resolved that Council hereby adopts the following meeting minutes as circulated; June 8th - Regular Council June 29th - Special Council

Be it resolved that the matter be

Be it resolved that the presentation by the Director of Infrastructure Services regarding the Wastewater Treatment System be received for information.

Be it resolved that Council hereby receive report number PD2023-23 “Application for Site Alteration Permit for 5916 Trafalgar Road, Hillsburgh Heights Inc. (Briarwood)” for information; And that Council approve and authorize the Mayor and Clerk to execute the Site Alteration Agreement as presented in Appendix A to this report.

Be it resolved that Council hereby receive report number PD2023-24 “Proposed Provincial Planning Statement, 2023” for information; And that Council endorse Appendix A for submission to the Ministry of Municipal Affairs and Housing on behalf of the Town, for their consideration.

Be it resolved that Council hereby receive report number FD2023-05 "1st Quarter 2023 Town of Erin Fire & Emergency Services Report" for information.

Be it resolved that Council hereby receive report number FD2023-06 "Boil Water Advisory Post Incident Analysis" for information.

Be it resolved that Council hereby receive report number FD2023-07 “Fire Protection Agreement with Township of Guelph/Eramosa Fire Department” for information; And that Council hereby approve the proposed By- Law as presented in Appendix A of this report.

Be it resolved that Council hereby receive report number R2023-12 “National Property Inc. (Solmar) Street and Park Naming” for information; And that Council accept the List of Street and Park Names proposed by the Street and Park Naming Committee; And that Council direct staff to implement the Street and Park names within the National Property Inc. (Solmar) development.

Be it resolved that Council receives report number WW2023-02 “2022 Development Charge By-law” for information; And that Council hereby approve the proposed Amending Development Charge By-law and Wastewater Development Charge By-law as presented in Appendix A and B of this report, respectively; And that Council authorizes the Mayor and the Town Clerk to execute these By-laws.

Be it resolved that Council hereby receive report number W2023-05 “RFP 2023-01W – Provision of Engineering Services for Erin Well Head Protection Area (WHPA)” for information; And that Council direct staff to accept the bid received from Aqua Insight Inc. for RFP 2023-01W – Erin Well Head Protection Area (WHPA) for a total value of $114,825.00 excluding non-rebate H.S.T.; And that Council direct staff to utilize the Water Development Charge reserve to complete the project.

Be it resolved that Council hereby receives report number C2023-05 “RAM Rodeo Tour- Special Occasion Permit (Public Event)” for information; And that Council hereby deems RAM Rodeo Tour as municipally significant; And that Council hereby supports the issuance of an AGCO Special Occasion Permit for RAM Rodeo in accordance with Appendix A.

Be it resolved that Council hereby receive report number F2023-15 “1st Quarter Financial Report for the period ending March 31, 2023” for information.

Be it resolved that Council hereby receive the Erin Economic Development Committee minutes of April 18th, 2023.

Be it resolved that Council hereby receive the Let's Get Hillsburgh Growing Committee minutes of April 20th, 2023.

Be it resolved that Council hereby receive the Environment & Sustainability Advisory Committee minutes of May 8th, 2023.

Be it resolved that Council direct staff to deliver a comprehensive traffic management plan and communication plan at or before the next Council meeting and provide an update at every subsequent meeting thereafter until the completion of the construction. And that all plans include project updates, all road construction including projects as part of the Wastewater Treatment System, work related to utilities, other infrastructure projects and repairs, County projects, and work on Town roads by developers. The plan will include a schedule of active construction zones, detours, emergency routes, temporary parking, traffic calming measures, and any other measures necessary to ensure a safe community. The plan will include a comprehensive and innovative communication plan. And that Council direct staff to issue construction bulletins and road closure bulletins at least 10 days before the start of the active construction. And that the plan will include a budget and a funding model to ensure that the safety of our residents and the continuity of our businesses have been addressed as it relates to the disruption caused by the construction of the Wastewater Treatment System.

Be it resolved that Council direct staff to draft and issue an RFP for an independent third-party consultant with a sole focus of change management necessary to address the changes and challenges facing our community. The consultant will:  Guide Council and Town staff through transformational opportunities and challenges.  Conduct an audit by reviewing staff structure, process, strategies and tactics.  Create an effective change plan by aligning and activating leaders around strategic initiatives.  Develop tools to improve process, procedures and internal and external communications. And that staff bring a draft RFP to Council detailing the scope of work for consideration on August 17th, 2023.

Be it resolved that By-Law numbers 23-08, 23-09, and 23-28 are hereby passed. 23-08 Being a By-law of The Corporation of the Town of Erin to Amend By law 19-32 and By-law 20-40, Respecting Development Charges 23-09 Being a By-law of The Corporation of the Town of Erin to Impose Wastewater Development Charges 23-28 Being a By-law to enter into a Fire Protection Services Agreement “for a specified area of the Town of Erin” with the Corporation of the Township of Guelph/Eramosa, and to repeal By-law # 99–54

Be it resolved that the meeting be adjourned at the hour of 6:20 PM.