Regular Council Meeting

Be it resolved that the agenda be approved as amended to receive the delegation regarding ROMA following declarations of pecuniary interest.

Be it resolved that the ROMA Zone 2 Director update be received for information.

Be it resolved that Council hereby receive report number PD2023-42 “Public Meeting Report for Zoning By-law Amendment Application Z23-05, 5397 Wellington Road 125” for information.

Be it resolved that Council adjourns the meeting to proceed into a closed session at the hour of 3:42 PM to discuss the matter(s) under the following exemptions in the Municipal Act S. 239 (2) pertaining to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board.

Be it resolved that the meeting be reconvened at the hour of 3:57 PM.

1. Be it resolved that Council authorize Town staff to continue negotiations for an Agreement of Purchase and Sale and/or a Section 30 Agreement to acquire the property interests as set out in Schedule “C” and shown as Parts A and B in the drawing no. P-01 prepared by WSP Canada Inc., attached as Schedule “D” (collectively, the “Easement Lands”). 2. And that Council approves the making of an Application for Approval to Expropriate the Easement Lands by the Corporation of the Town of Erin for the purposes of the effluent outfall associated with the construction and operation of the Water Resource Recovery Facility, as part of the Wastewater Servicing Project in the Town of Erin, and for works ancillary thereto. 3. And that an Application for Approval to Expropriate Land be made by the Town in respect of the Easement Lands and that an Application be executed by the Mayor and Director of Legislative Services & Town Clerk, attached as Schedule “E”. 4. And that a Notice of Application for Approval to Expropriate Land be executed on behalf of the Town by the Mayor and Director of Legislative Services & Town Clerk, attached as Schedule “F”, and that the Notice be served and published in accordance with the Expropriations Act. 5. And that Council authorize Town staff to make a request to the Lieutenant Governor in Council under section 6(3) of the Expropriations Act to exempt the proposed expropriation of the Easement Lands from the Hearing of Necessity requirement. 6. And that the D

Be it resolved that Council hereby adopts the following meeting minutes as circulated; November 23rd - Regular Council Meeting November 23rd - Special Council Meeting December 4th - Special Council Meeting December 6th - Special Council Meeting

Be it resolved that the presentation by the Coalition for the West Credit River be received for information.

1. Be it resolved that the Town Solicitor, along with such staff and external consultants as may be necessary, be authorized to amend the Town’s site plan agreement to remove the requirement to post securities in connection with the County of Wellington’s application for Site Plan Approval filed for 51 Main Street, Erin. 2. And that the Town Solicitor, along with such staff and external consultants as may be necessary, be authorized to make such other minor amendments to the Town’s template site plan agreement as deemed necessary to the satisfaction of the Director of Planning & Development and to negotiate and finalize the Site Plan Agreement. 3. And that the Mayor and Clerk are hereby authorized to do such things, take such steps of actions and execute such documents as may be necessary to give effect to #1 and #2 above.

Be it resolved that the Mayor and Clerk are hereby authorized to execute the draft Assignment and Assumption Agreements attached to this report as Attachment 1 and Attachment 2.

Be it resolved that Council hereby receive report number PD2023-43 “Road Dedication By-law” for information; And that Council approve the proposed Road Dedication By-law in Appendix A.

Be it resolved that Council hereby receive report PD2023-44 “Zoning By-law Amendment to Remove the Holding Symbol (H2) from Part of Lot 16, Concession 10 and Part of Lot 16, Concession 11” for information; And that Council enact the By-law found within Appendix B to this report, to remove the Holding (H2) Symbol from the subject lands identified in Schedule A, described as Part of Lot 16, Concession 10 and Part of Lot 16, Concession 11, Town of Erin.

Be it resolved that Town of Erin Council receive report number W2023-06 “Update on Status of Risk Management Plans for Source Water Protection” for information; And that Council direct the Clerk to circulate the report to the CTC Source Protection Committee and the Region of Halton for information.

Be it resolved that Council hereby receive report number PR2023-07 “Erin Tennis Club Stewardship Agreement” for information; And that Council authorize the Mayor and Clerk to execute the Stewardship Agreement as outlined in Appendix A on behalf of the Corporation of the Town of Erin.

Be it resolved that Council hereby receive report number F2023-27 “Final 2024 Budget and 2025 to 2027 Forecasts” for information; And that Council hereby adopt the proposed 2024 Budget By-law as presented in Appendix B; And that Council recognize the proposed 2025 to 2027 Forecasts.

Be it resolved that Council hereby receive report number C2023-08 “Advisory Committee Consultation” for information; And that the committee procedures be amended to change the term of appointment to a one year commitment automatically renewed for a four year cycle that aligns with the term of Council; And that staff be directed to incorporate approved changes into the policy and report back to Council with a finalized version for adoption.

Be it resolved that Council hereby receive the Let's Get Hillsburgh Growing Committee minutes of September 20th, 2023.

Be it resolved that Council hereby receive the Parks, Recreation and Trails Advisory Committee minutes of September 28th, 2023.

Be it resolved that Council hereby receive the Erin Economic Development Committee minutes of October 10th, 2023.

Be it resolved that Council direct staff to bring a report to Council including the following: 1. A summary of the project including current project finances, scheduling, potential cost overruns and ownership of financial liability. 2. A set of recommendations on how existing property owners can manage their septic systems until the time of hookup. 3. Clarification on the process of instituting a Sewer Connection By Law. 4. A summary of the steps being taken to advocate for funding necessary for the connection of existing properties to the wastewater system.

Be it resolved that Council consider a committee of Council name change for 2024 from the Lets Get Hillsburgh Growing Committee to the Hillsburgh Community Committee.

Be it resolved that Council receives correspondence item 13.1 for information.

Be it resolved that the By-laws numbered 23-63, 23-67 and 23-68 are hereby passed. 23-63 Being a By-law to assume and dedicate lands to the Town of Erin, as noted on Schedule A, as public highway in the Town of Erin (severance dedications up to December 2023) 23-67 Being a By-law to amend Zoning By-law 07-67, as amended by By law 2020-53 (LPAT), to remove the Holding (H2) symbol with respect to the lands legally known as a portion of Part of Lot 16, Concession 10 and Part of Lot 16, Concession 11 23-68 Being a By-law to adopt the 2024 Budget for the purposes of the Municipality

Be it resolved that the Council of the Corporation of the Town of Erin having given due consideration to the following By-law 23-69 as reproduced in this days Council agenda be passed and authorize the Mayor and Clerk to sign and seal same. 23-69 A By-law to confirm the proceedings of Council at its Regular Meeting held December 14, 2023

Be it resolved that the meeting be adjourned at the hour of 5:27 PM.