Special Council Meeting

Be it resolved that Council adjourns the meeting to proceed into a closed session at the hour of 6:30 pm to discuss matters under the following exemptions in the Municipal Act s. 239 (2): (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that the meeting be reconvened at the hour of 8:19 PM.

Be it resolved that Council is hereby authorized to execute the first 8 Front Ending Agreements and the Early Payment Agreements discussed in closed session substantially in the form recommended by the Town solicitor as contained in the confidential report of October 27th, 2020 subject to minor amendments as may be approved by the CAO and Town Solicitor; And that the Town Solicitor be directed to investigate the possibility of a ministers zoning order and to report back to the next meeting of council.

Be it resolved that Council is hereby authorized to execute the last Front Ending Agreement and the Early Payment Agreement (Chantler) discussed in closed session substantially in the form recommended by the Town Solicitor as contained in the confidential report of October 27th, 2020, subject to minor amendments as may be approved by the CAO and Town Solicitor.

Be it resolved that with respect to ongoing litigation, that legal counsel proceed as discussed.

Be it resolved that the agenda be approved as presented.

Be it resolved that Council hereby adopts the following meeting minutes as circulated; October 6, 2020 Regular Council Meeting

Be it resolved that Council hereby receive report number F2020-20 “Development Charges Interest Policy” for information; And that Council approve the Development Charges Interest Policy.

Be it resolved that Council hereby receive report number F2020-21 “Development Charges By-Law Update” for information; And that Council approve the amended Development Charges Update Study dated August 21, 2020, as presented in Appendix A of this report; And that Council approve the updated capital projects set out in Chapter 3 of the Development Charges Update Study dated August 21, 2020; And that Council determine that no further public meeting is required; And that Council approve the proposed Local Service Policy as presented in Appendix B of this report; And that Council approve the proposed 2020 Development Charges Amending By-law as presented in Appendix C of this report.

Be it resolved that Council hereby receives this Planning Report for Z20-05 prepared by the County of Wellington Planning and Development Department; And that Council approve the Zoning By-law amendment attached to this report.

Be it resolved that Council hereby receive report number P2020-02 “2020-2022 User Fees” for information. And that Council hereby approve the proposed Parks and Recreation User Fees By-law attached as Appendix A to this report; And that This By-law repeals By-law #19-39.

Be it resolved that Mayor's verbal report of October 27, 2020 be received for information.

Be it resolved that Council directs that Staff provide a report to Council that lays out: 1) The estimated total financial costs, before funding from other levels of government, for an existing homeowner to connect to the proposed waste water system including the costs related to the Waste Water Treatment Facility; the Main Trunk lines; collection systems in existing neighbourhoods and the average cost to hook up the house to the collection system. 2) Plans to acquire provincial funding to reduce the cost to the existing homeowner. 3) Payment options to enable homeowners to pay for the net costs over time. 4) Funding options for the Town to pay for the upfront net costs related to waste water infrastructure given that payment for this infrastructure may be made over time.

Be it resolved that Council directs that Staff provide a report to Council that informs: 1. How much money has been spent to date on waste water activities and how has that been funded? 2. Criteria used to classify costs as specific to Waste Water and thus segregated from general expenses. 3. How will indirect costs related to the infrastructure build out be funded? For example, during the last meeting, the consultant confirmed that $20M estimate to install the main trunk lines included the cost to repave the roads. Presumably, the $44M to install the collection system in existing neighbourhoods also included the cost to restore the roads to good condition. If not, are those costs paid for out of the general road funds and therefore community as a whole?

Be it resolved that Council directs that Staff provide a report to Council that provides analytical support regarding: 1. Cost benefit of applying surface material gravel roads. 2. Methodology to understand which roads will receive the surface treatments so that these priorities can be communicated to homeowners to set expectations. Be it resolved that Council withdraw the notice of motion listed in item 10.3.

Be it resolved that Council directs that Staff to report back to Council on the feasibility of installing hamlet signs at the four entries to 1st Line and Sideroad 27, historically known as Mimosa.

Whereas previous assessment methodologies for aggregate resource properties valued areas that were used for aggregate resources or gravel pits at industrial land rates on a per acre basis of the total site and such properties were formally classified and taxed as industrial lands; and Whereas Town of Erin Council supports a fair and equitable assessment system for all aggregate resource properties; and Whereas the Municipal Property Assessment Corporation determined, with the participation only of the Ontario Stone, Sand and Gravel Association, revised criteria for assessing aggregate resource properties; and Whereas Town of Erin Council has concerns that the revised criteria does not fairly assess the current value of the aggregate resource properties; Therefore be it resolved that the Council of the Corporation of the Town of Erin Enacts as follows: (a) That Town of Erin Council does not consider the revised criteria for assessment of aggregate resource properties as a fair method of valuation for these properties; and (b) That Town of Erin Council believes there is a need to review the current assessment scheme for aggregate resource properties to address the inequity of property values; and 9 (c) That Town of Erin Council hereby calls upon the Province to work with the Municipal Property Assessment Corporation to address the assessment issue so that aggregate resource properties are assessed for their industrial value; and (d) That Town of Erin Council direct the Clerk to

Be it resolved that the following By-Law numbers are hereby passed: 20-40 Being a By-Law of the Corporation of the Town of Erin To Amend By-Law 19-32, Respecting Development Charges 20-41 Being a By-law to amend By-law 07/67, as amended, being the Zoning By-law for the Corporation of the Town of Erin. 20-38 Being a By-law to impose user fees or charges for the Erin Community Centre (Centre 2000) and Centre 200 Theatre, the Hillsburgh Community Center, and the various Park Facilities, and to Repeal By-law #19-39.

Be it resolved that the Council of the Corporation of the Town of Erin having given due consideration to the following By-law 20-42 as reproduced in this days Council agenda be passed and authorize the Mayor and Clerk to sign and seal same. 20-42 A By-law to adopt, ratify and confirm the proceedings for the Council of the Corporation of the Town of Erin at its Special Meeting held on October 27, 2020. 10

Be it resolved that the meeting be adjourned at the hour of 9:08 PM.